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2016 ANNUAL MEETING: Board elections, presentations and door prizes

0419
 2016


REFRESHMENTS — DOOR PRIZES — INFO TABLES 

MAY 10, 2016 SONS OF HERMANN HALL 1031 CR 223 GIDDINGS, TX

REGISTRATION 1:30-2:30 P.M. 

MEETING STARTS AT 2:30 P.M.

Members will hear a State-of-the-Cooperative report, participate in the Board of Directors election, learn of milestones that Bluebonnet reached in 2015, have the opportunity to take care of Bluebonnet business and be entered in a drawing for door prizes. We hope you’ll join us for a day of business, fellowship and fun. If you cannot attend but want to have a voice on any issue that may require a vote at the Annual Meeting, you may vote by proxy. Those forms were mailed to members in March. 

REGISTRATION: When you arrive at the Bluebonnet Annual Meeting, stop by the registration table. A member service representative will ask you to verbally verify account and personal identification. This account verification process is identical to the one performed when members transact business on their account. 

WIN A TRUCK: Any Bluebonnet member who submits a complete proxy form (by mail or in person at a member service center by 5:30 p.m. May 3, 2016) or who registers at the Annual Meeting will be entered in a drawing to win a used 2007 Chevrolet C1500 extended cab 4x2 pickup. The truck, which has about 160,000 miles, is being retired from Bluebonnet’s fleet. Look for more information about the truck and the drawing in the May issue of Texas Co-op Power magazine.* 

*Bluebonnet employees, members of the Board of Directors and spouses are ineligible to win. 

For more information, call 800-842-7708 during business hours, email memberservices@bluebonnet.coop or visit bluebonnet.coop/annualmeeting 


2016 Annual Meeting & Board Election Q&A

Bluebonnet Electric Cooperative’s Annual Meeting is Tuesday, May 10, 2016, at Sons of Hermann Hall, 1031 CR 223 in Giddings. Registration begins at 1:30 p.m. and ends at 2:30 p.m. The meeting starts at 2:30 p.m. If you have questions about the Annual Meeting, call a member service representative at 800-842-7708 from 7 a.m. to 5:30 p.m., Monday through Friday, or email memberservices@bluebonnet.coop

Q: What is the Annual Meeting and why is it important to attend? 

A: Bluebonnet’s Annual Meeting is one of the many benefits of being a member of an electric cooperative. The meeting, held each year in May, offers members the opportunity to meet the Board of Directors, the general manager, the deputy general manager and the co-op’s executive staff. Members hear a State-of-the-Cooperative message and elect, or re-elect, directors. 

Q: How many Board of Director seats are up for election? 

A: Four of the 11 seats on Bluebonnet’s Board of Directors are up for election this year. Six candidates are on the ballot. The three incumbent directors in District 1, District 5 and District 7 are running unopposed. Three candidates, including one incumbent, seek to represent District 3. (On the other side of this handout, find candidate profiles and the districts they will represent.) 

Q: Can I vote for candidates in all districts or only the district in which I live? 

A: Co-op members can vote for candidates in all districts. The co-op’s service area is divided into seven districts that are drawn along Bluebonnet’s service area boundary and county lines. Each district is represented by one to three directors (based upon, among other things, the number of meters in each district). Directors serve staggered terms. 

Q: I can’t attend this year’s Annual Meeting. Can I still vote in the election? 

A: If you can’t attend the meeting, you can vote by proxy. 

Q: What is proxy voting? 

A: Proxy voting is a method that allows a member who cannot attend the Annual Meeting to designate another person to vote in his or her place. 

Q: How do I vote by proxy? 

A: Complete the proxy form that was mailed to you in March and return it by mail or drop it off at any of Bluebonnet’s member service centers in Bastrop, Brenham, Giddings, Lockhart or Manor. If you misplace the proxy form, stop by a member service center to pick one up or call 800-842-7708 and ask a representative to mail one to you. Proxies must be hand-delivered to a member service center by 5:30 p.m. May 3, 2016, or mailed to: 

Bluebonnet Elections Processing
c/o Election Services Co.
P.O. Box 9020
Ronkonkoma, NY 11779-9822 

Mailed proxies must be postmarked by May 3, 2016.

Q: How does proxy voting work? 

A: On the proxy form, members can assign their vote to either Bluebonnet’s Proxy Committee or to a person of their choice. Members can tell their proxy how to vote by marking their selections on the proxy form, or they can allow proxies to vote at their discretion. 

Q: Who serves on Bluebonnet’s Proxy Committee? 

A: The Proxy Committee is made up of all Bluebonnet Board members whose terms are not currently up for election. This year’s Proxy Committee members are Byron Balke, Roderick L. Emanuel, Russell Jurk, James B. Kershaw, Robert Mikeska, Richard Schmidt and Suanna Tumlinson. 

Q: Can this proxy be used again at future Annual Meetings? 

A: No, the proxy is valid only for the meeting specified on the proxy form. 

Q: Can I vote at the Annual Meeting if I sent in a proxy form? 

A: When you register at the meeting, your proxy will automatically be revoked, so you can cast your ballot in person. 

Q: What information do I need to bring with me to register at the Annual Meeting? 

A: You will be asked to verbally recite two pieces of information that are on your account. This account verification process is identical to the one performed when members would like to transact business on their accounts. You can simply tell the member service representative at the registration desk any two of the following pieces of information about your account: the name(s) listed on the account, your birthday, last four digits of your Social Security number, your driver’s license number, your mailing address or your Bluebonnet account number. 

Q: Who administers the Board election? 

A: Election Services Co., a third party, independent vendor that specializes in administering corporate elections nationwide. It has the skills, experience and equipment to efficiently and accurately tally proxies and votes while adhering to the Federal Trade Commission’s Red Flag requirements that protect members’ confidential account information. This is the seventh year Election Services has administered Bluebonnet’s election. 

Q: What if I have questions about the election at the Annual Meeting? 

A: Bluebonnet’s member service representatives will be staffing the registration desk at the Annual Meeting and can answer any questions. 

Q: Can I change my address or do other business at the Annual Meeting? 

A: After you register, Bluebonnet’s member service representatives will be available at an information table. They can help members with most of their co-op business and answer any questions they would normally handle at any of the member service centers or through the Call Center. 

Q: I still have questions. Who can I contact? 

A: Call a member service representative at 800-842-7708 or email memberservices@bluebonnet.coop.

 

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