Annual Meetings

Yearly events offer members opportunity to elect leaders,

hear state of the co-op reports

Entertaining and informative, Bluebonnet Electric Cooperative’s Annual Meetings, held the second Tuesday of May, provide a special forum for members to gather and share experiences, hear briefings from executives, elect board members and vote on co-op business. The meetings, which are required by Bluebonnet’s bylaws, are one of the most important events of the year. It’s a time when members, who are also owners of the cooperative, can interact with board members and co-op employees, ask questions, take care of business and socialize with other members.

 

2018 Annual Meeting details

This year, Bluebonnet Electric Cooperative’s Annual Meeting was held Tuesday, May 8, 2018, at The Silos on 77 (formerly Sons of Hermann Hall) at 1031 CR 223 in Giddings. Registration was from 1:30-2:30 p.m. and the meeting started at 2:30 p.m.
 
Members heard a State-of-the-Cooperative report, learned about milestones Bluebonnet reached in 2017, had the opportunity to take care of Bluebonnet business and were entered in a drawing for door prizes. Attendees joined us for a day of business, fellowship and fun. If you could not attend but wanted to have a voice on any issue that may require a vote at the Annual Meeting, you were able to vote by proxy. Members received those forms in March.

Board election

Three of the 11 seats on Bluebonnet’s Board of Directors were up for election this year, but all were uncontested. The seats represent District 1, Caldwell, Guadalupe, Gonzales and Hays counties; District 2, Travis County; and District 3, Bastrop County. Because the candidates for the three board seats were unopposed, they have been elected by general consent in accordance with Bluebonnet’s bylaws. They are Richard Schmidt, District 1, representing Caldwell, Gonzales, Guadalupe and Hays counties; Shana Whiteley, District 2, representing Travis County; and Bryan Bracewell, District 3, representing Bastrop County. Click here to learn more about them.


Congrats to our truck winner!

Members who registered at the meeting — as well as thousands of members not at the meeting who voted by proxy — were entered in a drawing to win a truck being retired from Bluebonnet’s fleet. Phyllis Bickham of Brenham won the 2009 Ford F-150 extended cab truck. On May 9, Bickham’s name was drawn at random from more than 6,200 members who were entered in the drawing.
 
“When I first got the call I’d won, I thought it was a scam,” said Bickham, laughing. “But then I heard it was Bluebonnet, and I knew it wasn’t.” She plans to use the truck on her farm.
 

Frequently Asked Questions

What is the Annual Meeting, and why is it important to attend?
Bluebonnet’s Annual Meeting is one of the many benefits of being a member of our electric cooperative. The meeting, held each year in May, offers members the opportunity to meet the Board of Directors, the general manager and the co-op’s executive staff. Members hear a State-of-the-Cooperative report, elect directors and attend to any business that may come before the membership.
 
Bluebonnet’s service area is divided into seven districts. Can I vote for candidates in all districts or just the district in which I live?
During contested board elections, co-op members can vote for directors in all districts. The districts in the co-op’s service area were drawn along Bluebonnet’s service area boundary and county lines. Each of the seven districts is represented by one to three directors based on, among other things, the number of meters in each district.
 
How many Board of Director seats were up for election? 
Three of the 11 seats on Bluebonnet’s Board of Directors were up for election this year, but all were uncontested. The seats represent District 1, Caldwell, Guadalupe, Gonzales and Hays counties; District 2, Travis County; and District 3, Bastrop County. Because the candidates for the three board seats were unopposed, they have been elected by general consent in accordance with Bluebonnet’s bylaws.

What are my voting options?
There are currently no ballot items to be voted on this year. However, items can be added to the Annual Meeting agenda that would require a vote by members. Those items would have to be added no later than 10 days before the Annual Meeting. Your proxy could be used in that vote, which is why your proxy selection is important.
 

What is proxy voting and how does it work? 
Proxy voting allows any member who cannot attend the Annual Meeting to designate another person to vote in his or her place. On the proxy, members can assign their vote to either Bluebonnet’s Proxy Committee or to an individual.  Proxies are counted together with registrations made at the Annual Meeting to ensure at least 1 percent of Bluebonnet’s membership is present in person or represented by proxy to constitute a quorum.  
 
Who serves on Bluebonnet’s Proxy Committee?
The Proxy Committee is composed of all Bluebonnet Board members whose terms are not currently up for election. This year’s Proxy Committee members are Ben Flencher, Kenneth Mutscher, Roderick Emanuel, Byron Balke, Debbi Goertz, Russell Jurk, Robert Mikeska and Milton Shaw. 
 
How do I vote by proxy? 
Complete the proxy form and return it by mail or drop it off at any of Bluebonnet’s member service centers in Bastrop, Brenham, Giddings, Lockhart or Manor. If you misplace the proxy form, stop by a member service center to pick one up or call 800-842-7708 and ask a representative to mail one to you. Proxies must either be hand-delivered to a member service center by 5:30 p.m. May 1, 2018, or mailed to:
 
Bluebonnet Elections Processing
c/o Election Services Co.
P.O. Box 9020
Ronkonkoma, NY 11779-9822
 
Mailed proxies must be postmarked by May 1, 2018.
 
Can this proxy be used again at future Annual Meetings? 
No, the proxy is valid only for the meeting specified on the proxy form.
 
Can I vote at the Annual Meeting if I sent in a proxy form? 
When you register at the meeting, you may revoke your proxy and then vote in person.
 
What information do I need to bring with me to register at the Annual Meeting?
You will be asked to verbally recite two pieces of information that are on your account. This account verification process is identical to the one performed any time members would like to transact business on their accounts. You can simply tell the member service representative at the registration desk any two of the following pieces of information about your account: the name(s) listed on the account, your Bluebonnet account number, your birthday, last four digits of your Social Security number, your driver’s license number or your mailing address.
 
Who administers the election? 
Election Services Co., which is a third-party, independent vendor that specializes in administering corporate elections nationwide. It has the skills, experience and equipment to efficiently and accurately tally proxies and votes while adhering to the Federal Trade Commission’s Red Flag requirements that protect members’ confidential account information.
 
Can I change my address or do other business at the Annual Meeting? 
Bluebonnet’s member service representatives at the information booth will be able to help members with most of their co-op business and answer any questions they would normally handle at any member service center or through the call center.