Annual Meetings

Yearly events offer members opportunity to elect leaders,

hear state of the co-op reports

Entertaining and informative, Bluebonnet Electric Cooperative’s Annual Meetings, held the second Tuesday of May, provide a special forum for members to gather and share experiences, hear briefings from executives, elect board members and vote on co-op business. The meetings, which are required by Bluebonnet’s bylaws, are one of the most important events of the year. It’s a time when members, who are also owners of the cooperative, can interact with board members and co-op employees, ask questions, take care of business and socialize with other members.

 

2019 Annual Meeting details

Bluebonnet Electric Cooperative’s Annual Meeting will be held held Tuesday, May 14, 2019, at The Silos on 77 (formerly Sons of Hermann Hall) at 1031 CR 223 in Giddings. Registration will begin at 1:30 p.m., and the meeting will begin at 2:30 p.m.
 
Members will hear a State-of-the-Cooperative report, learn about milestones Bluebonnet reached in 2018, have the opportunity to take care of Bluebonnet business and will be entered in a drawing for door prizes. Attendees can join us for a day of business, fellowship and fun. If you can not attend but want to have a voice on any issue that may require a vote at the Annual Meeting, you are able to vote by proxy. Members receive those forms in March.
 
Registration
When you arrive at the Bluebonnet Annual Meeting, stop by the registration table. A member service representative will ask you to verbally verify account and personal identification. This account verification process is identical to the one performed when members transact business on their account.


Board election

Four of the 11 seats on Bluebonnet’s Board of Directors are up for election this year. Three of the candidates – Milton Shaw, District 1, representing Caldwell, Gonzales, Guadalupe and Hays counties; Ben Flencher, District 5, representing Burleson County; and Ken Mutscher, District 7, representing Washington County – were unopposed and are elected by general consent in accordance with Bluebonnet’s bylaws. There are four candidates for the District 3 seat: incumbent Debbi Goertz and nominees Juanita Valarie Neidig, Ron Spencer and Matthew Weilert. Click here to learn more about them.
 


Win a truck

Any Bluebonnet member who submits a completed proxy form (by mail or in person at a member service center by 5:30 p.m. May 7, 2019) or who registers at the Annual Meeting will be entered in a drawing to win a 2010 Ford F-150 4X4 extended cab XLT half-ton pickup with a 6 ½-foot cargo bed. The truck, which has approximately 157,650 miles, is being retired from Bluebonnet’s fleet. A member who has submitted a completed proxy does not have to be present at the Annual Meeting to be entered in the truck drawing. (Bluebonnet employees, members of the Board of Directors and spouses are ineligible to win.)

New this year, all members who vote by proxy will be entered for a chance to win a Yeti Tundra 65 cooler or one of five $100 bill credits.
 
For more information, call 800-842-7708 from 7:30 a.m. to 5:30 p.m., Monday through Friday, or email Member Services.

 

Frequently Asked Questions

What is the Annual Meeting, and why is it important to attend?
Bluebonnet’s Annual Meeting is one of the many benefits of being a member of an electric cooperative. The meeting, held each year in May, offers members the opportunity to meet the Board of Directors, the general manager and the co-op’s executive staff. Members hear a “State of the Co-op” message, elect directors and attend to any business that may come before the membership.
 
Bluebonnet’s service area is divided into seven districts. Can I vote for candidates in all districts or just the district in which I live?
During contested Board elections, co-op members can vote for directors in all districts. The districts in the co-op’s service area were drawn along Bluebonnet’s service area boundary and county lines. The seven districts are represented by one to three directors based on, among other things, the number of meters in each district.
 
How many Board of Director seats are up for election? 
Four of the 11 seats on Bluebonnet’s Board of Directors are up for election this year. Three of the candidates – Milton Shaw, District 1, representing Caldwell, Gonzales, Guadalupe and Hays counties; Ben Flencher, District 5, representing Burleson County; and Ken Mutscher, District 7, representing Washington County – were unopposed and are elected by general consent in accordance with Bluebonnet’s bylaws. There are four candidates for the District 3 seat: incumbent Debbi Goertz and nominees Juanita Valarie Neidig, Ron Spencer and Matthew Weilert. Click here to learn more about them.

What are my voting options?
There are four candidates for the co-op’s District 3 Board seat. There are currently no additional ballot items to be voted on this year. However, items can be added to the Annual Meeting agenda that would require a vote by members. Your proxy could be used in that vote, which is why your proxy selection is important.
 

What is proxy voting and how does it work? 
Proxy voting allows members who cannot attend the Annual Meeting to designate another person to vote in his or her place. On the proxy, members can assign their vote to either Bluebonnet’s Proxy Committee or to an individual. Proxies are counted together with those registered at the Annual Meeting to ensure at least 1 percent of Bluebonnet’s membership is present in person or represented by proxy to constitute a quorum. 
 
Who serves on Bluebonnet’s Proxy Committee?
The Proxy Committee is composed of all Bluebonnet Board members whose terms are not currently up for election. This year’s Proxy Committee members are Byron Balke, District 6; Bryan Bracewell, District 3; Roderick Emanuel, District 3; Russell Jurk, District 4; Robert Mikeska, District 7; and Shana Whiteley, District 2.
 
How do I vote by proxy? 
Complete the proxy form and return it by mail or drop it off at any of Bluebonnet’s member service centers in Bastrop, Brenham, Giddings, Lockhart or Manor. If you misplace the proxy form, stop by a member service center to pick one up or call 800-842-7708 and ask a representative to mail one to you. Proxies must either be hand-delivered to a member service center by 5:30 p.m. May 7, 2019, or mailed to:
 
Bluebonnet Elections Processing
c/o Election Services Co.
P.O. Box 9020
Ronkonkoma, NY 11779-9822
 
Mailed proxies must be postmarked by May 7, 2019.
 
Can this proxy be used again at future Annual Meetings? 
No, the proxy is valid only for the meeting specified on the proxy form.
 
Can I vote at the Annual Meeting if I sent in a proxy form? 
When you register at the meeting, you may revoke your proxy and then vote in person.
 
What information do I need to bring with me to register at the Annual Meeting?
You will be asked to verbally recite two pieces of information that are on your account. This account verification process is identical to the one performed any time members would like to transact business on their accounts. You can simply tell the member service representative at the registration desk any two of the following pieces of information about your account: the name(s) listed on the account, your Bluebonnet account number, your birthday, last four digits of your Social Security number, your driver’s license number or your mailing address.
 
Who administers the election? 
Election Services Co., which is a third-party, independent vendor that specializes in administering corporate elections nationwide. It has the skills, experience and equipment to efficiently and accurately tally proxies and votes while adhering to the Federal Trade Commission’s Red Flag requirements that protect members’ confidential account information.
 
Can I change my address or do other business at the Annual Meeting? 
Bluebonnet’s member service representatives at the information booth will be able to help members with most of their co-op business and answer any questions they would normally handle at any member service center or through the call center.